How to receive a purchase order

When boxes arrive at your destination, you receive them against the PO. LunixPOS supports full receipt, partial receipt, and rejection per line item — everything is tracked.

1. 1

   Open the PO

   Go to Inventory → Manage PO, find the order (filter by Ordered if it's hard to spot), and click into the detail view.

2. 2

   Click Receive Items

   The Receive Items modal opens with a progress bar showing 'Received: X of Y' and a table of every line on the PO.

3. 3

   Set received and rejected quantities

   For each line, enter how many units arrived (Received Quantity) and how many were damaged or wrong (Reject Quantity). Leaving both at zero means the line wasn't fulfilled yet. Reject is only for units that never entered your stock — short shipped, wrong item, dead on arrival at the door. Anything found faulty after it was received is a supplier return, not a rejection.

4. 4

   Use the bulk shortcuts (optional)

   Click "Accept All Unreceived" to mark every remaining line as fully received, or "Reject All Unreceived" if the whole shipment was unusable.

5. 5

   Confirm

   Submit the modal. Stock at the Destination location increases by the received quantity. The PO status updates to Partially-Received or Received depending on whether anything remains outstanding.

6. 6

   Receive the rest later (if partial)

   If only some of the order arrived, the PO stays open. Open it again when the next shipment arrives and click Receive Items to log the rest.

7. 7

   Something faulty turns up after receiving

   Once a line is received, the units are yours and they are on your shelf, so a rejection can no longer describe them. Send them back as a supplier return batch against this same purchase order: the stock leaves your shelf, the supplier gets a printed report of what is coming and why, and you record whether they are giving a credit note, a refund or replacements.